Betting Arena
SETUP: Friday 29th November
PARTY: Saturday 30th November

The aim of the Children’s Christmas Party is to provide up to 1,500 children from all over the region with a day they will never forget.

The children invited, are children who may have one or more of the following: serious illnesses, a physical and/or intellectual disability and complex needs. The Party is not open to the public but to all Sponsors and the children and their families. We are expecting approximately 4,000 – 5,000 people.

We put on a free day including lunch, drinks, fruit, lollies, ice creams and chips and a three hour live stage show. Other entertainment for the children includes face painting, rides, interactive displays and much more.

Of course no Christmas party is complete without Santa Claus! After wishing the children a Merry Christmas from stage, he will proceed to his Toy Room where he will meet with each child to give out at least three high quality presents.

This is the 28th anniversary of the Party and working with our friends at Mix 106.3 with proceeds benefiting Make-A-Wish® Australia, so we want to make it one of the best day's ever for these brave children.

This year's Party will be held in the Betting Arena of Thorougbred Park on Saturday 30th November.

About Volunteering for the Party:

Your role for the day will be co-ordinated by your Activity Supervisor (to whom you will report to after registering and signing in).

We encourage you to be flexible and exercise initiative during the busy 4 hours of this event.

We appreciate, value and depend heavily on all volunteers turning up on the day.

Your responsibilities as a volunteer:

• You must wear your Christmas Party T-shirt, name badge at all times.

• All volunteers must report to the Volunteer Registration point to sign in from 9am.

• All volunteers MUST SHOW some form of identification. *Photo ID *Medicare card.

• We welcome your feedback, suggestions and recommendations as a result of your volunteer experience. Please provide comments to your Activity Supervisor or email mail@sccpau.com.au

• Please assist us to provide a safe, welcome and happy environment for all of our guests.

• Please wear sensible, closed in shoes (no thongs or sandals)

• Keep yourself hydrated.

• Please do not use your mobile phone while on duty unless in an emergency.

• Smokers, for the parents there will be a designated area however we ask that you have your cigarette break out of view of the public. Please keep the area clean and tidy and use the ashtrays provided.

• It is advisable not to bring valuables to the event as we don’t provide lockers.
(If you are personally volunteering, just put Myself)

COVID Safe

Because of the recent pandemic, we are governed by restrictions to maintain the safety of our guests.

Participants are reminded to stay home if unwell.

Health & Safety Handbook

All Christmas Party volunteers MUST READ the Children’s Christmas Party Health and Safety Handbook located at the link below.

By completing this Registration Form you have indicated that you have read and understand the Children’s Christmas Party Health and Safety Handbook and agree to adhere to the guidelines set out in this document while you are engaged in your volunteer duties.

Please contact the Christmas Party Office, on 1300 88 77 36 if you are unsure of any of the information presented in the Handbook.

Children’s Christmas Party Health and Safety Handbook

ACKNOWLEDGEMENT

I acknowledge that I received a copy of this Children’s Christmas Party Health and Safety Handbook and that I have read and understood it.

I agree to comply with the policies and procedures applicable to me contained within the Children’s Christmas Party Health and Safety Handbook to the best of my ability and to comply with all policies and procedures when attending other workplaces.
Please acknowledge you have read and understood the Handbook

IN CASE OF EMERGENCY

Working With Vulnerable People (WWVP)

We are committed to providing a safe environment for our invited guests and highly recommend, that as a volunteer, you apply for a WWVP (Working With Vulnerable People).

It is free to apply for a WWVP as a volunteer, more information and application can be found here: Application Form

It is not mandatory, but it is preferred. Some areas do require the WWVP.
If you have a current WWVP, please provide above

VOLUNTEERING FOR THE SETUP DAY
Friday 29th November
Betting Arena
Thoroughbred Park

We require a number of volunteers to assist the evening before the party with the following tasks:

• Compile the show bags that the children will receive when entering the event
• Unpack, set up & display the children’s gifts in the ‘Toy Room’
• Decoration of Toy Room and Santa’s Area
• Infrastructure Set Up - trestle tables, chairs, signage etc
• Food Preparation

Volunteers will be required between 9:30am – 10:15am for sign in, with a 10:30am start – 4pm. Finishing time is dependent on the number of volunteers and tasks to be completed. Lunch will be provided. We will try to contain this component to 6 - 7 hours – many hands make light work, spread the word!
PARKING: is free at Thoroughbred Park

VOLUNTEERING AT THE PARTY
Saturday 30th November
Betting Arena
Thoroughbred Park

Registration open between: 8.30am – 9.30am
Safety Induction: 9:45am -10am
Event duration for public: 10:30am – 2:30pm
Volunteers please remain until approximately 4:00pm to help pack up

PARKING: is free at Thoroughbred Park

Please indicate which day/s you are available to volunteer:

* requires WWVP
As part of your identification we will provide you with a Children’s Christmas Party T-shirt to wear at the Party, we try to keep these bright and happy in colour so that we all stand out. There will be a selection of sizes from Small to XXXL. These will be given to you at registration time.